Process
of Co-operative Housing Society Registration
60
% of the Promoters are must be ready to form Co-op. Housing Society. · If flats
are sold as per the Maharashtra Ownership Flats Act,1963 [MOFA] then it is the
duty of the Builder / Developer to form society and hand over the Account +
Documents to Provisional Working Committee [PWC] In this case the builder
become CP and other flat owners become Promoters for Registration purpose. This
society registers under Cooperation.
·
When the builder is not registering society due to some reasons or not support
to registered society then flat purchasers can apply for registration of
Co-operative Housing Society under Non Co-operation. In this case one of the
flat owners should be elected as CP for Registration purpose. In this case some
more time is taken to registered society as registrar is issue notice to
builder for Non Co-operation. If no response then ex-party decision are taken
for registration of the society. Now all the case of Non Co-operation
Registration decisions is given by District Deputy Registrar [DDR] then society
is registered
·
All flat owners should hold meeting and elect Promoter. All power for
Registrations, documentation etc. should be given to promoter. The resolution
should be passed and must be sign by all flat owners who wish to become member
of the Co-operative Housing Society · Appoint
Consultant / Legal Advocate for registration and ask him to comply all
requirements. All members together also can do work for registration.
·
For registration of Co-op. Hsg. Society the following documents should be filed
to Dy. Registrar / Asst. Registrar of Co-operative Department area concern in
order as follow
1.
Applications for Name to be reserved for Proposed Society’s
2.
Form of resolution electing a CP and Promoter and giving them authority for
doing certain acts on behalf of the proposed society
3.
Application form “A” 4 copies
4.
Information in Annexure ” A ” ” B ” ” C ” 4
copies
5.
Bye-Law of the Society 2 copies
6.
Details of Accounts Annexure”D” 2 copies
7.
Bank Balance Certificate in Original 1 copy in Original
8.
Agreement of Flat 1 copy
9.
Advocate Search Report 2 copy [Title Certificate]
10.
Society’s Building Plan 2 copies
11.
Layout Plan 2 copies
12.
Sanction Plan from Authority 2 copies
13.
O.C / C.C copy 2 copies
14.
Promoter’s Guarantee in form ” X ” On Rs. 100/- Stamp paper &
notarized 1 copy
15.
Guarantee in form ” Y ” On Rs. 100/- Stamp paper & notarized 1
copy
16.
Guarantee in form ” Z ” On Rs. 100/- Stamp paper & notarized 1
copies
17.
7/12 or City Survey Revenue Record of Land [not more than 1 month old] 1 copy
18.
Promoters Affidavit on Rs. 100/- Stamp paper & notarized 1 copy
19.
Indemnity Bond on Rs. 100/- Stamp paper & notarized 1 copy
20.
NA Certificate / ULC 2 copy
21.
Plot area Land Map 2 copies
22.
Scheme
23.
Registration Fee Challan for Rs.2500/- 1 copy original
24.
Builder Non Co-operation form Z on Rs. 100/- Stamp paper & notarized if
required 1 copy
25.
CP Affidavit for Child Labouron Rs. 100/- Stamp paper & notarized 1copy
All
this forms are available at your District Co-operative Housing Society
Federation.
On
submission of above document the Dy./Asst. Registrar will go through the papers
And document. If found OK he will make order for issue of Registration
Certificate. If any deficiencies are found then the applicant will be inform
accordingly and documents will be corrected wherever necessary. When all papers
are in order, he will issue order for issue of Registration Certificate.
Registration
Certificate is issued with covering letter and Officer’s name is mentioned who
will attend First General Meeting. Normally the Officer concern is not
attending meeting. In absence, all members have to hold meeting and have to
elect Provisional Working Committee [PWC] whose working period will be ONE
Year. After electing PWC the member of PWC has to submitted the M-20 bond on
Rs. 100/- stamp paper with the sign of Officer’s whose name is in Covering
latter to Dy./Asst. Registrar. All Rule and Regulations ,resolution and minutes
which is written in AGM Register must be sign by Officer’s name is mentioned in
covering letter it is the most important step.[Many society forget this which
create problem latter] After First Annual General Meeting PWC is replaced with
new Working Committee [WC] whose working period will be FIVE Year. The new WC
election can conduct before PWC time over with proper election process. WC also
has to submit the M-20 bond on Rs. 100/- stamp paper with the sign of election
officer to Dy./Asst. Registrar
When application for Name
reservation of Society has given , the Dy./Asst. Registrar give instruction to
Open Bank Account in Dist. Central Co-op. Bank The Account has to opened in the
name of CP And deposit all money of Share Capital Contribution [per member
Share Money is Rs. 50*10 = Rs. 500 i.e. 10 share of 50 rupees each ] and Member
ship Fees of Rs. 100/- i.e. Per member you have to deposit Rs. 600/- in bank
and obtain Bank Balance Certificate and submitted it to Dy./Asst. Registrar.
After First Annual General Body Meeting the Bank Account has to transfer in the
name of Society. For bank Account operation Chairman sign must and either
Secretary and Treasurer. Expenditure has to be made as per provision of
Bye-Laws. Bank and Cash Transaction [Collection and Payment] are handled by
Treasure when Billing Clerk or Accountant are not been kept.
